Admin Officer

Provide an accurate and efficient administrative service to the Manager and his / her Department.

Perform telephonist, typing, filing and distribution of reports, letters, memos, meetings, organograms and electronic correspondence duties on behalf of the Manager. Provision and distribution of correspondence to relevant personnel.

Principal Accountabilities

Coordinate and obtain the cost approval for component repair.

Compiling of Department signing sheets and dispatching to HR – including leave, sick, acting, overtime and Admin 6.

Retrieve and capture the annual budget information and motivations thereof.

Load, update and verification of Labour Reporting.

Extract and generate documentation for management book and revised when required.

Control updating of personnel files of all staff in the Department.

Retrieve information and provide accurate Financial Reports for all the relevant cost centers. Investigate, liaise and resolve with Manager and Financial Department to ensure correct cost allocation.

Reception of visitors (internal and external) and provision of refreshments at own discretion or on request of the Manager.

Request, control and collect stationary timeously.

Request, control and collect printing from external printing suppliers.

Compile and coordinate training schedules, listing and the relevant reports.

Coordinate all fax and printer/photocopier maintenance and activities.

Obtain reports and distribute telephone, cell phone accounts.

Coordinate medical examinations for the staff in the Department.

Compile, provide and distribution of all OHAS activities.

Organize dairies and control Boardroom.

Liaise and administer time sheets for contract workers.

Administrative functions for all staff permits.

Prepare and submit electronic travel itineraries.

Compile and update of Work Instruction Manuel (WIM)