Gauteng Dept of Health Material Recording Clerk Vacancy 2026: Apply Online (Weskoppies)

Vacancy Summary

Employer: Gauteng Department of Health

Facility: Weskoppies Hospital, Tshwane

Position: Material Recording Clerk (Assets)

Directorate: Facility Asset Management

Salary Package: R237,453.00 per annum + benefits

Minimum Education: Grade 12 / Matric (or equivalent)

Reference Number: refs/050406

Closing Date: 03 August 2026

The Gauteng Department of Health has published a vacancy for a Material Recording Clerk (Assets) stationed at Weskoppies Hospital in Pretoria. Operating under the Facility Asset Management Directorate, this administrative role oversees asset tracking, reconciliations, and facility-wide asset registers.

This full-time public sector role offers a starting salary package of R237,453.00 per annum plus standard government benefits. It is suited for detail-oriented administrative professionals with sound numeracy skills and basic knowledge of financial regulations.

Key Job Responsibilities and Duties

The Material Recording Clerk is primarily responsible for maintaining the hospital's asset management database and supporting financial accountability. Key responsibilities include:

Asset Register Maintenance: Updating asset registers with additions, internal transfers, movements, and official disposals.

Monthly Reconciliations: Conducting and updating monthly reconciliation files between spreadsheets/electronic asset management systems and the Basic Accounting System (BAS) for management review.

Disposal Management: Identifying assets due for disposal across hospital wards, compiling disposal documentation, and coordinating disposal collections.

Register Updates: Maintaining and updating auxiliary registers, including donations, routine maintenance, and loss/suspense control registers.

Repair & External Tracking: Keeping detailed records of equipment sent out of the hospital for external servicing or repairs and conducting rigorous follow-ups.

Physical Asset Verification: Executing manual physical asset verification across all hospital wards by scanning and manually recording attached barcode labels.

Minimum Requirements

Applicants must satisfy the following criteria to qualify for initial screening:

Education: Grade 12 / Matric Certificate or equivalent qualification.

Regulatory Knowledge: Basic understanding of the Public Finance Management Act (PFMA), Treasury Regulations, Supply Chain Management (SCM) policies, procurement delegations, and Asset Management guidelines.

Technical & Administrative Skills: Computer literacy, sound numerical skills, understanding of accounting/asset reconciliations, good telephone etiquette, and strong interpersonal communication.

Added Advantages: 1 year of practical experience in Asset Management and previous administrative experience within a healthcare/hospital environment.

Employment Equity & Preference

In accordance with the Department’s Employment Equity Plan, preference will be given to Females across all racial categories, as well as Indian, Coloured, and White Males to achieve balanced workforce representativity.

Important Application Guidelines

Job seekers must adhere to the following public service submission guidelines:

1. Strict Online Submission

Applications must be submitted strictly online via the Gauteng E-Recruitment portal. Hand-delivered, faxed, or emailed application packages will not be accepted. Note: The Department of Health never charges recruitment fees for any job application.

2. Z83 Form & CV Attachments

Every application must include a fully completed and signed **New Z83 Application Form** (obtainable from www.dpsa.gov.za/documents or any public service office) alongside an updated, detailed CV. Missing or incomplete forms will lead to disqualification.

3. Vetting & Verification Procedures

Shortlisted candidates will be contacted by HR to submit certified copies of qualifications and identity documents (dated within the last 6 months) on or before the interview date. Candidates recommended for appointment will undergo suitability checks (criminal record, citizenship, qualification verification, reference checks) and may undergo medical surveillance under the Occupational Health and Safety Act.

Enquiries

For technical queries regarding the post details, contact Mr. F Magagula at 012 319 9776 during working hours.

Ready to Apply for the Material Recording Clerk Post?

Closing Date: 03 August 2026 | Reference: refs/050406

Apply Online via Gauteng E-Recruitment