Administrator

Closing Date

2026/03/30

Reference Number

TSE260323-2

Job Title Administrator

Business Unit / Division Tsebo Facilities Solutions

Job Type Classification Permanent

Location - Town / City Johannesburg

Location - Province Gauteng

Location - Country South Africa

About Us

Tsebo Facilities Solutions is looking for a Administrator to provide efficient administrative and basic financial support to Backbone projects by managing purchase orders, invoices, supplier records, and reporting, while ensuring compliance with company policies and service standards.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

Account & Financial Administration

Capture, verify, and process invoices, delivery notes, and purchase orders accurately.

Ensure invoices are authorised and suppliers are paid timeously.

Liaise with Procurement, vendors, and internal stakeholders to resolve queries and discrepancies.

Maintain accurate vendor, purchase order, and payment records.

Escalate unresolved issues to Project Managers or Line Management when required.

Administrative Support

Provide effective day-to-day administrative support to ensure uninterrupted workflow.

Manage sensitive information and reports in line with confidentiality requirements.

Communicate regularly with internal teams, customers, and suppliers.

Identify and support process improvements to enhance efficiency and turnaround times.

Customer Service & Reporting Respond to and resolve customer and supplier queries promptly.

Prepare weekly and monthly project reports, statistics, and presentations as required.

Maintain professional supplier relationships and manage conflict constructively.

Compliance & Additional Duties

Adhere to DSFM SHEQ policies, procedures, and quality standards.

Perform additional tasks as required to support operational sustainability.

Take accountability for own performance and professional conduct.

Skills and Competencies

Skills & Competencies

Strong communication and interpersonal skills

High attention to detail and numeracy skills

Good organisational, time management, and problem-solving ability

Ability to work independently and under pressure

Professional, customer-focused, and ethical approach

Behavioural Competencies

Emotional intelligence and resilience

Ability to follow procedures and maintain confidentiality

Results-driven with a strong work ethic

Adaptable, reliable, and service-oriented