Clerk: Administrative

Job description

We are looking for a detail-oriented and organised Administrative Clerk to support the Maintenance teams with a variety of administrative duties for our branch in Heilbron.

Requirements

• Grade 12 or equivalent NQF4
• - Business English: Fluent
• - Work in extreme conditions
• - Work shifts/weekends/public holidays
• - Computer Literacy (Basic)

Responsibilities

• Update the utilities and energy usage file daily on the Production shared drive.
• - Create and update work orders on the On Key system as requested by the Maintenance Manager or when required by the maintenance team.
• - Assist with the completion, capturing and filing of work orders and job cards on the On Key system.
• - Maintain the diesel issuing file and ensure diesel usage records are accurate and up to date.
• - Record and file waste removal documentation.
• - Maintain the certification file and monitor expiry dates to ensure certifications are renewed on time.
• - Ensure vehicle licence discs are renewed annually and keep the relevant records up to date.
• - Assist with obtaining quotations and arranging approved services as required.
• - Assist with weekly, monthly, quarterly and year-end stock counts.
• - Assist with daily stock control duties when the Stock Controller is on leave.
• - Maintain the Maintenance Department filing system and ensure maintenance records and documents are organised and easily accessible.
• - Provide general administrative support to the Maintenance Department.
• - Assist the Maintenance Manager with administrative tasks and other ad hoc duties as required.

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