Administration Officer (Fixed-Term Contract)
Permanent ·
Requirements:
Grade 12 with a Secretariat or Office Administration/ Management Certificate Ideal Qualification: Diploma in Office Administration/Secretary or Office Management Experience: 1-3 years Office Administration or Secretary
Description:
GENERAL ADMINISTRATIVE FUNCTIONS Assist Management and the Department in managing the diary, coordinate and schedule departmental meetings and events using the organisation’s electronic tools. Prepare departmental documents and reports. Collate information for reports preparation. Package documentation required for meetings and other departmental engagements. Circulate required information and documentation throughout the department and keep accurate record thereof. Receive and relay documentation and information to applicable recipients in the department. Develop and maintain a proper filing system to ensure accurate retrieval of information as and when required. Screen, classify and record documents for easy access and tracking. Coordinate functions and meetings for the department. Provide administrative support with meetings and other departmental functions. Prepare and circulate minutes for departmental meetings. Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts. Coordinate budget preparation and reporting on expenditure Process operation manuals and amendments. Arrange domestic and international travel by organising submission app
Company: SACAA