Governance Officer (Hay 12) (Internal & External) (North West)

Closing Date: 13 March 2026

KEY PERFORMANCE AREAS:

SCM Governance – Workflow System Operation

• Ensure that process documents are according to the regulatory requirements

• Check necessary documentation for completeness

• Ensure that applicable approvals are granted

• Process purchase requisition and orders timeously on the workflow system.

• Identify compliance gaps on purchase requisitions and inform management accordingly

• Liaise with both business and buyers on PR compliance matters

Vendor System Maintenance

• Register and update vendor information on the system

• Ensure necessary vendor compliance documents prior to on-boarding of new vendors

• Verify validity of various documents with relevant issuing entities.

Administrative Function

• Mailing of purchase orders where system did not automatically send to the supplier

• Maintain proper filing system for all transactional documents.

• Ensure confidentiality of supplier information

• Ensure that process documents are stored safely for audit trail

• Adhere to all safety & GMP procedures in the performance of job duties.

• Ensure easy and quick availability of compliance documents as and when required

• Perform any other reasonable Supply Chain Management duties as assigned by the superior.

Communication with stakeholders

• Handle system and compliance related engagement with both internal and external stakeholders

• Ensure standardisation and consistency on system and compliance communication

• Engage directly with key internal and external stakeholders on operational issues relating to the database system and compliance requirements

Key knowledge and skills:

• Knowledge of public sector procurement regulations which are not limited to PFMA, PPPFA, BBBEE and CIDB Regulations etc.

• Knowledge of PFMA, Supply Chain Management legislation and other regulatory framework pertaining to National Treasury framework

• Computer Literate

• Microsoft Dynamics / Workflow working experience in procurement advantageous

Competencies:

• Problem Solving

• Analytical thinking and attention to detail

• Judgement and decision making

• Ability to make decisions under pressure

• Excellent commercial awareness

• Customer Service Orientation

• Communication

• Safety orientated

• Teamwork