Junior General Administrator

Job description

Provide general administrative and clerical support to the team

Requirements

• Grade 12 / Matric required
• 1–2 years’ experience in a general administration or office support role
• Good computer literacy, particularly MS Word and Excel
• Good written and verbal communication skills
• Strong attention to detail and accuracy
• Good organisational and time-management skills
• Ability to multitask and prioritise tasks
• Professional and friendly manner
• Ability to work independently and as part of a team
• Good telephone and email etiquette
• Strong administrative and record-keeping skills
• Reliable, punctual and willing to learn
• Previous experience with data capturing, filing and document management would be advantageous
• Experience with an ERP, CRM or other business system would be an advantage

Responsibilities

• Provide general administrative and clerical support to the team
• Answer and direct phone calls and emails
• Capture and update information on internal systems and databases
• Prepare, format and maintain documents, reports and spreadsheets
• Perform accurate data capturing and filing
• Manage and maintain electronic and physical records
• Assist with scheduling meetings and appointments
• Prepare meeting agendas, minutes and supporting documents where required
• Assist with quotations, invoices, purchase orders and basic documentation
• Handle incoming and outgoing correspondence
• Assist with stock, stationery and office supply management
• Support colleagues with day-to-day administrative tasks
• Liaise with clients, suppliers and internal departments when required
• Ensure documents are completed accurately and submitted on time
• Maintain confidentiality of company and customer information
• Perform general office duties as required

Application tips

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