Office Administrator.Consumer Prepaid
Entry-Level ·
Requirements:
• Matric • Diploma in Office Administration would be an advantage
Description:
To ensure that the administration requirements for the Supply Chain Departments are managed efficiently and effectively. GLOBAL EXPERIENCE STANDARDS • Minimum of 2 years’ experience in an area of specialisation; with experience in working with others • Experience working in a small to medium organization Training: • Business Etiquette • Office Business Package - Excel Advanced, Windows, Word, PowerPoint • Customer service • Telephonic skills • Oracle Financial Module • Business writing Responsibilities: Responsibilities Context: • Highly dynamic and fluctuating Telecommunications industry • Within the legal, regulatory and commercial environment of South Africa • Fast moving industry • Context changes in terms of technology advancements • Operate within the Commercial Operations environment within MTN • Operate within the Telecommunications environment • Characterized by high levels of operational pressure and deadlines • MTN environment currently characterized by automation of processes of procedures Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's) Key Tasks: Administration • Generation of Oracle Requisitions, monthly expenditure audits and purchase orders for departmental cost centres • Ensuring that invoices are co-ordinated, namely: logging invoices on to manageable spreadsheets, ensuring that invoices are received, correctly distributed for approval and payments made on time and accurately • Ordering and distribution of stationary and any other office supplies that are required for day to day use for the department • Co-ordinate and administer the SIM requests, canteen cards, credit notes and other company books and documents • Co-ordinate and administer divisional claims, expenditure and financial requests as submitted by management • Co-ordinate and administer document approval for the General Manager via Adobe Sign, Oracle, or any other required system • Distribution of general correspondence, filing and general office administration for management • Involvement in strategic meetings (minutes), projects and business plans from a recording perspective • Managing and updating Organograms for their respective departments • Assist with ISO requirements in terms of content management and any websites/folders that are required Customer Service • Transfer of escalated customer queries to the relevant manager / supervisor to ensure resolution thereof • Maintain relationships with partners and suppliers Coordination • Effective facilitation and coordination of meetings, workshops etc. and taking minutes of proceedings • Making travel arrangements, bookings, etc for division • Co-ordination of function arrangements related to division • Liaison with key vendors, suppliers, customers to facilitate meetings, payment follow-ups etc. • Coordinate rewards and recognition process, including maintaining database, arranging gifts, functions, requisitions, etc. • Manage diary for General Manager • Handle all incoming calls, and transfer or take messages where required
Company: MTN