Team Assistant Mining

Closing Date: 8 July 2026

Location: Secunda, South Africa

To provide administrative/secretarial services to the relevant team thereby also assumes responsibility for general departmental operations.

To play a vital part in the administration and smooth-running of the team.

To provide high level support services that impact the effectiveness of the managers and functional area.

Key Accountabilities:

Manage day to day operational and administrative duties to provide support to the team.

Arrange meetings, prepare agendas and keep complete and accurate minutes.

Facilitate the workflow of managers by managing their diaries.

Assist with the compilation and preparation of submissions.

Issue approved discussion and management reports on same day or day after approval including updating thereof in the reporting module.

Ensure all documentation distributed have a professional appearance, are free of review notes, mark-ups, spelling errors and comply with all format and branding requirements.

Assist colleagues with correct report distribution by keeping the distribution list up to date with changes.

Serve as a departmental resource for word processing, power point and spreadsheet application.

Produce departmental correspondence and documents and maintain presentations, records, spreadsheets and databases.

Manage the departmental travel and accommodation (local and abroad).

Arrange both in-house and external events such as conferences, meetings.

Log IT and operational problems and requests on behalf of the team and ensure that they are resolved.

Answer telephone to take messages and respond to inquiries within assigned scope of responsibility.

Develop and carry out an efficient documentation and filing system in order to maintain accurate storage and distribution of departmental records and files.

Complete forms in accordance with company procedures.

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

Maintain schedule and arrangements for activities such as purchase, receipt, dispatch, and delivery of goods and services.

Load PRs and invoices and follow-up on payments.

Prepare and administer legal appointments.

Required Personal and Professional Skills:

BC_Communicates Effectively

TC_Action Planning

BC_Manages Complexity

BC_Plans and Aligns

BC_Drives Results

TC_Office Administration

TC_Planning and Organisation

TC_Attention to Detail

BC_Ensures Accountability

TC_Multi-tasking