Administration Clerk: Losses & Claims (Ref 3/3/1/96/2026)

Job description

Department of Agriculture invites applications for Administration Clerk: Losses & Claims (Ref 3/3/1/96/2026) in Pretoria. Reference: 37/06 in the official Public Service Vacancy Circular. Administration of losses and claims. Conduct compliance review on losses and claims invoices. Ensure cases files are opened, labelled correctly and with supporting documents. Conduct investigations of losses and claims by liaising with different stakeholders. Follow-up timeously on any outstanding information. Compile memos to Legal Services to obtain a legal opinion. Maintain and update registers for losses and claims. Clearing of suspense account. Compile journals to clear the Damage Vehicle Suspense Account. Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness. Provide personnel administration clerical support services within the component. Perform leave administration for component. Serve as Local Transport Control Officer. Provide financial administration support services in the component. Capture and update expenditure in the component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Closes at 16:00; no experience required.

Requirements

• Applicant must be in possession of a Grade 12 certificate. No experience required. Job related knowledge: Knowledge of basic accounting principles. Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. Job related skills: Good verbal and written communication skills. Planning and organisation skills, Computer literacy. Interpersonal relations. Flexibility and Ability to work within a team.

Responsibilities

• Administration of losses and claims. Conduct compliance review on losses and claims invoices. Ensure cases files are opened, labelled correctly and with supporting documents. Conduct investigations of losses and claims by liaising with different stakeholders. Follow-up timeously on any outstanding information. Compile memos to Legal Services to obtain a legal opinion. Maintain and update registers for losses and claims. Clearing of suspense account. Compile journals to clear the Damage Vehicle Suspense Account. Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness. Provide personnel administration clerical support services within the component. Perform leave administration for component. Serve as Local Transport Control Officer. Provide financial administration support services in the component. Capture and update expenditure in the component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component.

Application tips

• •Public service posts usually require a fully completed and signed Z83 form.
• •Attach a comprehensive CV — government panels shortlist strictly on listed requirements.
• •Quote the reference number exactly as it appears in the advert.