Administration Clerk Production (Ref 301026/45)

Job description

Department of Water and Sanitation invites applications for Administration Clerk Production (Ref 301026/45) in Mmabatho. Reference: 37/131 in the official Public Service Vacancy Circular. Provides secretarial, receptionist and administrative support service to the Sub-Directorate. Receive telephone calls and messages for the Provincial Office and channel calls to relevant role players if needs be. Coordinate and arrange meetings all meetings and events of the office of the Corporate Support Services Sub-Directorate. Compilation and coordination of documents for the Sub-Directorete. Operate office equipment like photocopy machines. Laise with external and internal stakeholder. Render general clerical support services. Coordinate and arrange all meetings and events for the office of Sub-Directorate: Corporate Support Services. Collects all relevant information to enable Deputy Director: Corporate Support Services to prepare for the meetings. Record minutes for the management of the Sub- Directorate as and when required. Process and manage all travel management arrangements for the Sub-Directorate. Process all travel and subsistence claims and all invoices that emanates from the activities of the work of the Sub-Directorate. Receive and, record and distribute Provide supply chain management support services within the component. Provide personnel administration clerical support services within the component. Provide financial administration support services in the component. No minimum years of experience stated; official e-recruitment instructions apply.

Requirements

• A Senior/Grade 12 certificate or relevant qualification. Knowledge of clerical functions, practices as well as the ability to capture data, operate computer and collate administrative statistics. Basic knowledge and insight of human resources prescripts. Knowledge of basic financial operating systems (PERSAL, BAS, LOGIS etc). knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. Interpersonal relations. Flexibility. Teamwork. Basic knowledge of problem solving and analysis. People and Diversity Management. Client Orientation and Customer focus. Communication. Accountability and Ethical Conduct. Computer literacy. Planning and organizing. Language. Good verbal and written communication skills.

Responsibilities

• Provides secretarial, receptionist and administrative support service to the Sub-Directorate. Receive telephone calls and messages for the Provincial Office and channel calls to relevant role players if needs be. Coordinate and arrange meetings all meetings and events of the office of the Corporate Support Services Sub-Directorate. Compilation and coordination of documents for the Sub-Directorete. Operate office equipment like photocopy machines. Laise with external and internal stakeholder. Render general clerical support services. Coordinate and arrange all meetings and events for the office of Sub-Directorate: Corporate Support Services. Collects all relevant information to enable Deputy Director: Corporate Support Services to prepare for the meetings. Record minutes for the management of the Sub- Directorate as and when required. Process and manage all travel management arrangements for the Sub-Directorate. Process all travel and subsistence claims and all invoices that emanates from the activities of the work of the Sub-Directorate. Receive and, record and distribute Provide supply chain management support services within the component. Provide personnel administration clerical support services within the component. Provide financial administration support services in the component.

Application tips

• •Public service posts usually require a fully completed and signed Z83 form.
• •Attach a comprehensive CV — government panels shortlist strictly on listed requirements.
• •Quote the reference number exactly as it appears in the advert.