Administrative Assistant - UPD Durban

Job description

Clicks Group is recruiting an Administrative Assistant for United Pharmaceutical Distributors (UPD), based at the Durban branch and reporting to the Finance & Risk Manager. Purpose: Provide efficient front-office reception and administrative support while ensuring effective coordination of documentation, supplier and customer communication, and receiving-related processes. Job objectives: - Answer, screen and direct incoming telephone calls; welcome visitors, suppliers and contractors - Manage general reception enquiries professionally - Perform filing, scanning, printing and document-control activities - Assist with capturing invoices and processing CSTs and claims - Follow up outstanding supporting documents with suppliers, customers and internal departments - Investigate receiving discrepancies (shortages, over-deliveries, incorrect products) and maintain trackers - Support stock investigations by retrieving GRNs, delivery notes and purchase orders - Maintain stationery and office consumable stock

Requirements

• Matric (post-matric qualification in administration advantageous)
• Minimum 1-2 years experience in an administrative role within a sales, retail or operations environment
• Distribution or wholesale experience advantageous

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