Receptionist and Administrator

Closing Date: 30 June 2026

Location: Durban, KwaZulu-Natal

The Receptionist and Administrator provides professional front-of-house reception services while supporting administrative and office coordination functions within the sauce plant. The role ensures smooth day-to-day office operations, effective communication, accurate record-keeping and a welcoming, organised environment for visitors, staff and stakeholders.

Duties and Responsibilities:

Manage the reception area and serve as the first point of contact for all visitors, clients and suppliers.

Answer and direct incoming calls professionally and efficiently.

Welcome visitors, manage sign-in procedures and ensure adherence to site protocols (including PPE and safety requirements where applicable).

Coordinate meeting room bookings and prepare meeting spaces when required.

Handle incoming and outgoing mail, deliveries and courier services.

Provide general administrative support to the plant management and departments.

Maintain filing systems (physical and electronic) ensuring accuracy and accessibility.

Capture, update and manage data on internal systems and spreadsheets.

Assist with document preparation, reports, correspondence and presentations.

Support procurement administration such as purchase orders, supplier documentation and invoice tracking.

Ensure office supplies, stationery and consumables are adequately stocked and ordered.

Coordinate travel arrangements, accommodation and logistics where required.

Assist in organising meetings, training sessions and internal events.

Maintain cleanliness, organisation and professional appearance of office and reception areas.

Ensure all visitors comply with plant safety, hygiene and access requirements.

Assist with maintaining administrative records related to audits, compliance and documentation.

Support departments with document control and record-keeping aligned to food safety and quality standards (e.g. GMP, HACCP).

Facilitate effective communication between departments and external stakeholders.

Liaise with suppliers, service providers and internal teams.

Escalate issues or queries appropriately to management.