Registry Clerk (Ref PWI 13/26)

Job description

Free State Department of Public Works and Infrastructure invites applications for Registry Clerk (Ref PWI 13/26) in Bloemfontein. Reference: 36/155 in the official Public Service Vacancy Circular. Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and out coming correspondence. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Render an effective filling and record management service. Opening and close files according to record classification system. Filling/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all filles. Operate office machines in relation to the registry function. Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open and maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of amount of letters franked. Process documents for archiving and/ disposal Electronics scanning of files sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived document. Register on the official e-recruitment system; the completed profile substitutes for Z83.

Requirements

• Grade 12 or equivalent (NQF 4) qualification. Computer Literacy.

Responsibilities

• Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and out coming correspondence. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Render an effective filling and record management service. Opening and close files according to record classification system. Filling/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all filles. Operate office machines in relation to the registry function. Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open and maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of amount of letters franked. Process documents for archiving and/ disposal Electronics scanning of files sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived document.

Application tips

• •Public service posts usually require a fully completed and signed Z83 form.
• •Attach a comprehensive CV — government panels shortlist strictly on listed requirements.
• •Quote the reference number exactly as it appears in the advert.