Admin Clerk: Asset Management – REFS/057043

Job description

Admin Clerk: Asset Management in Supply Chain Management; location: Johannesburg. R237 453.00 per annum (plus benefits) Reference: REFS/057043. It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities, and they will be exempted from a driver’s license requirement. Applications should be submitted strictly online at https://jobs.gauteng.gov.za/Public/Jobs.aspx or http://jobs.gauteng.gov.za/Public/Jobs.aspx and it should be accompanied by a most recent Z83 form which may be obtained from any Public Service Department or on the internet at www.gov.za/documents. and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made. The certificate for entry into SMS and full details can be sourced by the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Preference will be given to female applicants for SMS posts. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments; one will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The Selection panel shall score both technical exercises as an additional criterion in the interview process. Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. Failure to comply with the above instructions of specifically attaching a recent Z83 and a comprehensive CV will result in applications being disqualified.

Requirements

• Matric or relevant equivalent certificate.
• Coupled with a minimum of 1 year working experience within Supply Chain Management environment.
• Competencies: A basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Basic knowledge and understanding of the legislative framework governing, the Public Service and Basic knowledge of work procedures in terms of the working environment.
• Computer literacy in (MS Office, Word, Excel, PowerPoint, and email), good planning, interpersonal skills, good verbal and written communication skills and teamwork.
• valid driver's license.

Responsibilities

• Render asset management clerical support: Compile and maintain records (e.g asset records/databases), check and issue furniture, equipment and accessories to components and individuals, identify redundant, non-serviceable and obsolete equipment for disposal, verify asset register.
• Render demand and acquisition clerical support: Update and maintain a supplier (including contractors) database.
• Register suppliers on Logis or similar system, request and receive quotations, capture specification on the electronic purchasing system, place orders, issue and receive bid documents, provide secretariat or logistical support during the bid consideration and contracts conclusion process, and compile draft documents as required.
• Render an effective filing and record management service: Opening and close files according to record classification system, filing/storage, tracing (electronically/manually) and retrieval of documents and files, complete index cards for all files.
• Render logistical support services: Place orders for goods, receive and verify goods from suppliers, capture goods in registers databases, receive request for goods from end users, Issue goods to end users, maintain goods register, update and maintain register of suppliers.
• Process documents for archiving and/ disposal: Electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor.

Application tips

• •Public service posts usually require a fully completed and signed Z83 form.
• •Attach a comprehensive CV — government panels shortlist strictly on listed requirements.
• •Quote the reference number exactly as it appears in the advert.