Administrative Clerk – REFS/056911

Job description

ADMINISTRATIVE CLERK in EPWP: Directorate: Provincial Coordination; location: Head Office (Johannesburg). R 237 453.00 per annum (Plus Benefits) Reference: refs/056911. Applicants must complete the online Z83 and attach a comprehensive Curriculum Vitae (CV). All other documents are submitted by shortlisted candidates). The selection process will be guided by the EE targets of the employing department. The Employment Equity targets will be taken into consideration during the selection process. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). The employment decision shall be guided by the Department’s Employment Equity Plan. The Department is committed to promoting employment equity, including race, gender and disability representation, through the filling of this post(s). Accordingly, the transfer, promotion or appointment of candidates should contribute towards improving representativity and achieving the numerical targets set out in the Department’s Employment Equity Plan. In line with the Department’s Employment Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply. To apply for the below position, please apply online at https://jobs.gauteng.gov.za. Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118/076 942 4090. All shortlisted candidates will undertake practical assessment test, SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job). It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Requirements

• Grade 12.
• No experience required.
• Administration exposure will be an added advantage.
• COMPETENCIES: GPG and DID policies and procedures.
• Legislation and Public Service Regulations.
• SKILLS: Communication, analytical, report writing and research.
• Must be computer literate (Knowledge of MS word, basic Excel and outlook).
• ATTRIBUTES: Self-driven.
• Team player.
• Adaptable and innovative.

Responsibilities

• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices).
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Capture and update expenditure in component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

Application tips

• •Public service posts usually require a fully completed and signed Z83 form.
• •Attach a comprehensive CV — government panels shortlist strictly on listed requirements.
• •Quote the reference number exactly as it appears in the advert.